Conferences

Organize

EAI Conferences in support of your professional growth and interest.

Sponsor

Sponsoring EAI conferences puts you in direct contact with your customers.

 
 
 
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Get Involved

EAI endorses and sponsors conferences and events of our venues providing an array of services that can be customized depending on the demand and requirements of the member and main conference organizer.

EAI is able to support conference organizers with project management and overview, IT tools for paper management, website administration and online registration. Furthermore, EAI offers publishing with major publishers such as Springer Verlag in the LNICST series, and support applications for publishing in IEEE and ACM. Our experienced staff can also handle all practical issues related to event organization such as logistics, venue and merchandise negotiation and contracting, administration and financial management.

Having EAI supporting your event through one or more of these services leaves the conference organizers and leadership time and energy to focus on the design, content and quality of the event program. Furthermore, EAI can offer considerable outreach and promotional services in addition to organizer’s own promotional campaign –  reaching many more interested participants through combined outreach efforts!

Event management

Each EAI endorsed event gets its own EAI event manager as a contact point to all of EAI services and systems. This way organizers can rely on personal follow up and timely responses to questions. Your EAI event manager will provide project management overview and reminders, following you through the entire event planning process.

Publishing

EAI offers publishing services through the major traditional publishers in the field – Springer, IEEE and ACM. However we know that times are changing in publishing an so, provide our own pioneering approach to open access publishing of conference proceedings through our own publishing line: EAI Core. Naturally, we provide indexing through major indexing services - DBLP, Google Scholar, ACM Digital Library, ISI Proceedings, EI Engineering Index, CrossRef, Scopus and Zentralblatt Math, as well as EAI’s own EU Digital Library (EUDL).

We also offer direct connections to the editorial boards of our EAI transactions for special issues providing your authors with the chance to submit extended versions of their papers for increased recognition and publicity. For more detailed information please see [publication section]

Marketing and Promotion

The EAI marketing department works closely with the Events Managers – and has a dedicated person assigned to conference marketing. Included in our individual marketing plans for events are:

  • Inclusion in EAI conference search tool & calendar listing and visibility on the EAI website conference section
  • The event and related calls/announcements and updates can be included in the EAI SIB Portal search tool & calendar listing
  • The event will be listed in the EAI Innovator Magazine event calendar page among other EAI publications as warranted.
  • Conference website - the use of the EAI easy to use website administration tool and, if applicable use of an EAI owned web domain name
  • Use of EAI matchmaking tool Inno-Match to attract co-organizers, publicize calls and announcements
  • Endorsed by EAI logo to display at conference website

Venue and Logistics Support

When EAI is engaged to offer venue services, the EAI venue manager is responsible for search, negotiations and contracting with selected venues, including meeting room and AV equipment, necessary break out and exhibition spaces, catering during the program, as well as any additional social activities. Given the wide geographical scope of EAI activities, EAI has well established working relations with many of the world’s largest hospitality service providers, offering good basis for negotiation. EAI also provides merchandise contracts for conferences, including tailor-made bags and other conference gadgets, soft-copy proceedings CDs or USBs and through our established network of vendors we can negotiate good deals on organizing committee requests. The organizing committee is in direct contact with the EAI venue manager to provide feedback on potential venues and merchandise as well as exchange ideas and making final decisions.

Registration and Finance

For EAI fully endorsed events EAI assumes full financial and administrative responsibility for the conference and these parts are fully managed by EAI staff. The EAI Financial Officer oversees the budgeting process and provides the following financial and registration services:

  • Monitors customer registrations, managing customer payments and electronic invoicing process
  • Addresses customer requests regarding invoice modifications and issuance of official invoices
  • Processes registration fee refunds to customers
  • Collects incoming invoices from vendors and executes payment transactions
  • Prepares sponsorship invoices and monitors the receipt of sponsorship funds

IT Tools

EAI provides custom-built software solutions for event management, including a tailor-made paper submission system, easily administered and updated conference websites, registration and payment systems as well as a contact management database. When using these systems IT as well as customer support is provided directly through your personal contact.

Conference Organiser Resources

In this page's attachments section you will find resources and materials for organising conferences. Speak with the EAI Events Team (conferences@eai.eu) to determine what might work best for your event.

EAI Open Access Publishing Services for Conferences

EAI offers publishing services through the major traditional publishers in the field – Springer, IEEE and ACM. However we know that times are changing and may therefore also as pioneers offer open access publishing of conference proceedings through our own publishing line: EAI Core. We provide indexing through major indexing services - DBLPGoogle ScholarACM Digital LibraryISI Proceedings,EI Engineering IndexCrossRefScopus and Zentralblatt Math, as well as EAI’s own EU Digital Library (EUDL).

We also offer direct connections to the editorial boards of our EAI transactions for special issues providing your authors with the chance to submit extended versions of their papers for increased recognition and publicity.

Proceedings Published in Cooperation with Springer

Accepted papers are published in Conference Proceedings in cooperation with Springer-Verlag in the Lecture Notes of ICST (LNICST). The proceedings are available both in book form and via the SpringerLink digital library, which is one of the largest digital libraries online and covers a variety of scientific disciplines.

EAI Core – combining traditional and open access publishing

As one of the first organizations to pioneer open access publishing – for the benefit of researchers, students and society at large – EAI is offering to publish proceedings in EAI Core – an open access proceedings service available for free to whoever that is searching for information and top-notch research! Publishing your conference proceedings in EAI Core can be combined with traditional publishing of major publishers – please contact the EAI Events and Publications Departments to learn more (conferences@eai.eu, publications@eai.eu)

International Proceedings

This line of proceedings is specifically designed to help communities develop and grow on the international scene of innovation, science and research. International Proceedings can host content in both English and any other language, allowing original content to cross borders and receive a greater dissemination than what was previously possible.

Publishing in Scientific Journals

Authors of the best papers are recommended to submit an extended version to the EAI Transactions

The EAI Transactions are peer-reviewed journal publications covering a wealth of new and innovative ICT and related fields. Submissions to the EAI Transactions are managed by e-Scripts, EAI’s revolutionary Web 2.0 peer review system that uses online community interaction to accelerate the speed and quality of review and publication.

 

EAI Conference Sponsorship opportunities

By supporting an EAI endorsed conference, sponsors can achieve higher brand recognition, image enhancement and carry out focused, effective brand marketing directed at a relevant and homogeneous international community of experts and opinion leaders in the field of ICT.

You can view existing sponsorship packages that can be customized depending on your needs.

Contact us at conferences@eai.eu.
 
 

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EAI Conference Proceeding