At EAI, life is a thrilling journey full of opportunities to create new solutions and technologies that make a real difference. Our workplace culture is fast-paced, dynamic, and exciting, with a constant focus on innovation and making an impact. We value diversity and respect, and are committed to building a team that shares our passion for science and development.
At the heart of our success is a strong foundation built on collaboration. We are in search of like-minded individuals to join us on our journey to scientific excellence.
Together, we can create solutions that change lives and build a brighter future for generations to come.
Please, note that only CV’s in english sent to hr@eai.eu will be accepted.
The European Allaince for Innovation (EAI) runs scientific conferences that bring researchers together across more than a hundred countries. Behind each one is a team making sure the venue, the programme, the speakers and the delegates all come together on the day.
We are looking for a Junior Conference Manager to join that team. You will work in English every day, with academics, organisers and partners from all over the world, and you will see your conferences through from early planning to the closing session. There is scope for international travel.
This is a role for someone at the start of their career who wants real responsibility early. You will be supported by experienced Conference Managers, and you will be given genuine ownership of your own events as you grow into the role.
What you will do
• Take day-to-day ownership of your assigned conferences and keep their status up to date
• Coordinate the conference organisation process together with our research and academic communities
• Liaise with EAI Conference Managers, academic organisers, speakers and presenters to arrange sessions, poster boards and exhibits
• Manage delegate registration and accommodation bookings
• Prepare and distribute conference materials and coordinate promotional mailings
• Support the Conference Manager with budget tracking and venue planning
• Help brief and support on-site staff and volunteers during events
Employee perks, benefits
• Daily work in English with an international team and a global research community
• Real exposure to how international scientific conferences are built, from budget to closing session
• Opportunities for international travel
• One day per week from home
• Multisport card, 50% covered by EAI
• A small, close team where your work is visible and your ideas are heard
The job is suitable for:
Minimum education required
Strong written and spoken English, including business correspondence and presentations to small groups.
Ability to manage multiple projects simultaneously, meet deadlines and work independently.
Approximately one year of experience in event coordination or a comparable role is an advantage, including experience gained through internships, student organisations or volunteering.
Experience with academic or scientific conferences, familiarity with Adobe Creative Suite, WordPress or social media tools, and knowledge of additional languages are considered an asset.
Please, note that only CV’s in english sent to hr@eai.eu will be accepted.
Our community is driven by a collective desire to make a difference. We believe in nurturing talent and supporting growth every step of the way. Be a part of a culture that’s all about development, learning, and collaboration.
